Ardent Residential

Vendor Management & Contract Negotiation

Why do Communities Hire Ardent Residential’s Vendor Management & Contract Negotiation Services?

We don’t just hire vendors, we manage them. We recommend vendors that are reputable and have a positive track record within their field. After making it through our detailed RFP process we confirm they have active insurance coverage and are licensed if applicable.

At the contract negotiation stage we make sure to clearly define the most important provisions of the agreement like scope, amount, form and frequency of compensation, term, contract commencement and expiration, insurance requirements and non-performance remedies.

Vendor Management and Contract Negotiation

From painting and plumbing to landscaping and street repair, the vendor management and contract negotiation tasks that fall to a homeowners or condo association can get complicated, quickly. It’s nearly guaranteed that as soon as a need pops up, you’ll start hearing recommendations from residents. This one’s promising a discounted rate. That one’s pressuring you to hire his relative or longtime friend.

Hire the wrong vendors and before you know it, your association is exposed to liabilities and the pressures of extra scrutiny that come with accusations of wrongdoing. You need access to reputable vendors who will get the job done in accordance with your contract – the first time.

Once you find these vendors, you want to make sure your relationship with them goes so well that they serve your community loyally for the long-term.

Need dry cleaning pickup? How about a dog walking service? Restaurant reservations, anyone? Many concierge services promise the moon. We make sure that the service you choose delivers the moon and more.

Woman recording work order

How Can Ardent Residential Support You in Handling Vendors and Contracts?

Here are the services we provide:

  • We only work with vendors who share the same values as us: eco-friendly, knowledgeable, and reputable.
  • We verify each vendor’s license and insurance.
  • We help you obtain several separate bids from suitable vendors when appropriate.
  • We iron out all the details of the contract, so you don’t have to worry about missing something important.
  • We ensure that the goods and services received are acceptable.
  • We help you understand the nuances of a contract, such as payment, the scope of work and liability.
Man Fixing Window

Who Is Best Suited to Manage Your Association’s Vendors and Contracts?

If you’re trying to decide whether to hire a professional vendor and contract manager, consider whether anyone in your association already currently manages the complexity and risk of contracts, or if there’s even anyone who has the legal know-how to do so. Many communities struggle when there is a conflict of interest between community members and local businesses. One of the most common reasons to hire a professional may simply be because no one in a community wants to contact and vet numerous vendors or fully understands the legalities and liabilities involved in hiring service providers.

Going through the vetting and contract process on your own is a lot like reinventing the wheel. Instead, why not rely on Ardent Residential’s extensive vendor resources to find the service providers your community needs – without getting a runaround?

Call or click to find out more about how easy handling your condominium or homeowners association’s vendor management and contract negotiation can be?

We promise – we’ll make you and your community look good while saving you money at the same time.

Ardent Residential

Additional Services

Financial Management Services

Financial Accounting Services

Assessments Billing and Collection, Accounting and Recording services are available with Ardent residential.

Risk Management & Insurance

Ardent reviews your policies and determines if your HOA and all of its assets are properly covered today and into the future.

Insurance Claim Management

Ardent manages your insurance claims to avoid missing crucial and key deadlines,  looking out for your Association.

Property Management & Maintenance Services

Building & Facilities Management

Providing environmentally friendly and sustainable solutions for your communities’ buildings and facilities.

Covenant Enforcement & Architectural Control

Ardent Residential can effectively enforce covenants, rules and regulations with accuracy and efficiency.

Declarant, Developer & Construction Services

Balancing the needs of the HOA membership with the goals of a declarant-based Board of Directors.

Vendor Management & Contract Negotiation

Ardent can recommend and manage vendors that are reputable and have a positive track record within their field.

Utility Sub-Meter Reading & Billing

Energy Conservation as a Result of Sub-Metering in your community.

COA Lifestyle and Club Services

Ardent can handle some of the most popular HOA additional services.

Emergency Services

Problems don’t always, or even usually, arise during business hours. We’re here to help.

Administrative Services

Board & Member Meetings

Always listening and learning when running HOA or COA Board and member meetings.

Elections & Governance

HOA Elections and Governance with active members of your association.

Homeowner Communications

Getting important community information out to your community’s homeowners.

Onsite Services

There is no substitute for simply being there.

Leasing Administration

Leasing Administration services allow your Association to protect property values and maintain quality of life.

Owner Delinquency & Collection Services

Delinquent owners take time and resources away from the community.

Closing Services

Making sure the home sale has a smooth closing within the community.

Documents for Sale

Ardent Residential’s State based documents are available to assist you in your official duties.

Event Planning

Hosting a great event is both an art and a science. We work hard to make you look great.

Concierge Services

Considering Adding COA Concierge Services for Your Community?

Consulting Services

Association Management Professionals & Consulting Services.




Sandy Springs
New York City


Request A Proposal Today

We’re here to help.